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Tag: Time Management

Achieving Goals Mindset Organization Time Management

Wil Hart on September 2, 2011

What Activity is Most Important to YOUR Business?

The misuse of your time is probably the greatest disservice to your as a business owner. How do you manage yourself within the time that is afforded you? Just like me, you have 24 hours every single day. Time is just like money, the way you spend it proves what activities are important to you.

I am sure that you engage in different activities every day. But, are those activities your MOST important ones? Are your activities building the business of your dreams or tearing it down? I will put you to a time challenge and ask you to track the time that you spend every day. Keeping this simple log will show you exactly why your business is in its current condition. Now, I want to assist you a bit further in analyzing how you spend this precious commodity.

Subtract 9 Hours

Right off the top, I will shave off nine hours for your sleep. If you do not sleep well, it does not matter how you spend your time because you will not be able to put forth your best effort anyway. That leaves you with 15 hours.

Subtract 5 Hours

I’m going to give you the benefit of the doubt and say that you are a person who loves to spend time with your family and friends. You also deserve some personal time each day so that you can reflect on your life as to what you have done and what matter you still need to care for. This time slot will also give you some time for personal care. You have 10 hours left.

Subtract 2 Hours

Likely you will need to run errands and care for other matters that pertain to your business or personal life. This is a giveaway of time that may be planned or unexpected. These two hours may or may not benefit your business but will certainly vary from day to day. Now, are you ready to get your business day started? You have 8 hours left.

Subtract 8 Hours – Time is UP!

In this very important time slot, you must decide how best to build your business. There are two very important activities that will boost your income. That is client work and marketing. There is so much that is involved with both of these activities. How are you spending your stipend of time? How many clients do you now have? How many of your hours each day are allotted to each client? After you have done the math on that, you need to wisely consider how you will shell out the remaining hours.

If you do not have a full practice of clients, it only makes sense to spend as much time as possible on marketing your business. Your marketing efforts today may not produce results until three or more months from now. Consistent marketing is imperative! You never know when your marketing efforts will yield results. The worst time to do marketing is when you are thirst for clients

I ask you, on what activities are you spending your TIME?

Achieving Goals Business Management Mindset Time Management Virtual Assistant

Wil Hart on June 10, 2011

5 Ways to Manage Your Day and Increase Your Income

Time.

It’s the most precious resource we have and one of the very few that cannot be replaced. For Virtual Assistants looking to create a highly successful, lifestyle-focused business it is essential that we use the gift of time well so that we can achieve our goals.      Continue Reading>>

Resources Time Management Virtual Assistant

Wil Hart on August 14, 2010

Save Time and Energy by Using an Online Scheduling Tool

Hands down, one of the most time consuming tasks in any business is scheduling meetings.  First, you have to figure out what time you have available to meet, then you propose a time only to find out that the other person has a conflict.

Save TimeThen… the barrage of emails starts. The other person proposes other times; you respond back, they email to confirm…you know this scenario, right?

Quite frankly, this is a waste of everyone’s time.  But, there is an online solution that will save you time and energy scheduling meetings.  And best of all, it’s FREE!

There is an online service you can use called Tungle, and you can find the service at http://www.Tungle.com.   This free online service offers many features that are perfect for a virtual assistant or small business owner. 

Some of the features include:

  1. Personalized URL so that people can see your calendar and find out when you’re available.  Your URL is unique based on your name, like http://www.Tungle.Me/YourName and you can post it in your signature lines for emails, on your website, social network profiles, etc.
  2. Ability to customize your calendar every day of the week – block out times you are not available so that no one will try to schedule a meeting with you during that time. 
  3. Converts time zones – perfect feature when working virtually!  You set your calendar to your time zone, and the other person sees your calendar in their time zone (by changing the view) so there’s no confusion of 1 PM "my time" or "your time".
  4. Synchronize your calendar with Google, Microsoft Outlook and Lotus Notes 8.0.2 FC4 (and above)
  5. Propose a meeting time and invite participants – Plan a meeting and send an email to all participants to confirm.  You will receive an email for each person and whether they "accepted" the meeting or "declined" it.

You can also personalize your profile to include your picture, business, email address, website and social network profiles to make sure everything is linked together.

For a free service, this is pretty robust and offers many of the same features that the paid online scheduling services offer.  But more importantly, this saves you time by avoiding the back and forth emails and the headaches that come with it.  Additionally, this gives you another layer of professionalism.  By having an online scheduling service, it demonstrates to potential clients that you are serious about your business, you care about their time and their needs and you are organized. 

Efficiency and organization go a long way in validating your professionalism and trustworthiness.  No one wants to hire a virtual assistant (or any business owner for that matter) who is unorganized because that is a good indication of how they will handle your business.  Things get missed when you’re not organized. 

So, take the next step to working more efficiently and effectively by using an online scheduling tool. Your email inbox and clients will thank you for being proactive!

Have you had success with an online scheduling tool?  Share your thoughts and comments with me by posting a comment here on the blog!

Resources Time Management Virtual Assistant

Wil Hart on

Save Time and Energy by Using an Online Scheduling Tool

Hands down, one of the most time consuming tasks in any business is scheduling meetings.  First, you have to figure out what time you have available to meet, then you propose a time only to find out that the other person has a conflict.

Save TimeThen… the barrage of emails starts. The other person proposes other times; you respond back, they email to confirm…you know this scenario, right?

Quite frankly, this is a waste of everyone’s time.  But, there is an online solution that will save you time and energy scheduling meetings.  And best of all, it’s FREE!

There is an online service you can use called Tungle, and you can find the service at http://www.Tungle.com.   This free online service offers many features that are perfect for a virtual assistant or small business owner. 

Some of the features include:

  1. Personalized URL so that people can see your calendar and find out when you’re available.  Your URL is unique based on your name, like http://www.Tungle.Me/YourName and you can post it in your signature lines for emails, on your website, social network profiles, etc.
  2. Ability to customize your calendar every day of the week – block out times you are not available so that no one will try to schedule a meeting with you during that time. 
  3. Converts time zones – perfect feature when working virtually!  You set your calendar to your time zone, and the other person sees your calendar in their time zone (by changing the view) so there’s no confusion of 1 PM "my time" or "your time".
  4. Synchronize your calendar with Google, Microsoft Outlook and Lotus Notes 8.0.2 FC4 (and above)
  5. Propose a meeting time and invite participants – Plan a meeting and send an email to all participants to confirm.  You will receive an email for each person and whether they "accepted" the meeting or "declined" it.

You can also personalize your profile to include your picture, business, email address, website and social network profiles to make sure everything is linked together.

For a free service, this is pretty robust and offers many of the same features that the paid online scheduling services offer.  But more importantly, this saves you time by avoiding the back and forth emails and the headaches that come with it.  Additionally, this gives you another layer of professionalism.  By having an online scheduling service, it demonstrates to potential clients that you are serious about your business, you care about their time and their needs and you are organized. 

Efficiency and organization go a long way in validating your professionalism and trustworthiness.  No one wants to hire a virtual assistant (or any business owner for that matter) who is unorganized because that is a good indication of how they will handle your business.  Things get missed when you’re not organized. 

So, take the next step to working more efficiently and effectively by using an online scheduling tool. Your email inbox and clients will thank you for being proactive!

Have you had success with an online scheduling tool?  Share your thoughts and comments with me by posting a comment here on the blog!

Resources Time Management Virtual Assistant

Wil Hart on

Save Time and Energy by Using an Online Scheduling Tool

Hands down, one of the most time consuming tasks in any business is scheduling meetings.  First, you have to figure out what time you have available to meet, then you propose a time only to find out that the other person has a conflict.

Save TimeThen… the barrage of emails starts. The other person proposes other times; you respond back, they email to confirm…you know this scenario, right?

Quite frankly, this is a waste of everyone’s time.  But, there is an online solution that will save you time and energy scheduling meetings.  And best of all, it’s FREE!

There is an online service you can use called Tungle, and you can find the service at http://www.Tungle.com.   This free online service offers many features that are perfect for a virtual assistant or small business owner. 

Some of the features include:

  1. Personalized URL so that people can see your calendar and find out when you’re available.  Your URL is unique based on your name, like http://www.Tungle.Me/YourName and you can post it in your signature lines for emails, on your website, social network profiles, etc.
  2. Ability to customize your calendar every day of the week – block out times you are not available so that no one will try to schedule a meeting with you during that time. 
  3. Converts time zones – perfect feature when working virtually!  You set your calendar to your time zone, and the other person sees your calendar in their time zone (by changing the view) so there’s no confusion of 1 PM "my time" or "your time".
  4. Synchronize your calendar with Google, Microsoft Outlook and Lotus Notes 8.0.2 FC4 (and above)
  5. Propose a meeting time and invite participants – Plan a meeting and send an email to all participants to confirm.  You will receive an email for each person and whether they "accepted" the meeting or "declined" it.

You can also personalize your profile to include your picture, business, email address, website and social network profiles to make sure everything is linked together.

For a free service, this is pretty robust and offers many of the same features that the paid online scheduling services offer.  But more importantly, this saves you time by avoiding the back and forth emails and the headaches that come with it.  Additionally, this gives you another layer of professionalism.  By having an online scheduling service, it demonstrates to potential clients that you are serious about your business, you care about their time and their needs and you are organized. 

Efficiency and organization go a long way in validating your professionalism and trustworthiness.  No one wants to hire a virtual assistant (or any business owner for that matter) who is unorganized because that is a good indication of how they will handle your business.  Things get missed when you’re not organized. 

So, take the next step to working more efficiently and effectively by using an online scheduling tool. Your email inbox and clients will thank you for being proactive!

Have you had success with an online scheduling tool?  Share your thoughts and comments with me by posting a comment here on the blog!